Why You Should Never Be Doing These 5 Tasks as a Business Owner

vedrana21
Oct 7
3 min read

It's 9 PM on a Tuesday, and you're still at your laptop. You're trying to set up a meeting with a client. At the same time, you're answering "What are your business hours?" emails for the third time today.

This wasn't the dream when you started your business, right?

You got into business to do what you love. You wanted to serve your customers and build something great. But somewhere along the way, you became a full-time email manager and appointment scheduler.

Every minute you spend on these tasks takes away from growing your business. Someone else can do most of these things better than you can.

Let us share the five tasks that are quietly stealing your time (and peace of mind).

Meeting Scheduling and Calendar Management

You know this back-and-forth: "How's Tuesday at 2?" "Actually, can we do Wednesday?" "Wednesday's booked, what about Thursday?"

Meanwhile, you're checking your calendar many times and your real work sits waiting.

Why this hurts: While you're trying to find free time slots, your competitors are closing deals and building relationships.

The solution: A VA can handle your entire calendar. They coordinate with everyone and send you clean meeting invites. You show up prepared instead of stressed.

Time you get back: 3-5 hours per week for actual business strategy.

Email Management and Inbox Organization

If you're like most business owners, you check email every 20 minutes. Half those emails are things like "Can you send me that quote?" These are routine questions that don't need your expert attention.

Why this hurts: Email management is reactive, not strategic. You respond to everyone else's needs instead of focusing on your own goals.

The solution: A VA can sort emails, respond to routine questions, and only show you what actually needs your attention.

Time you get back: 6-8 hours per week to focus on big-picture thinking and growth.

Basic Customer Service Inquiries

Customer service matters. But answering basic questions like "What time do you close?" for the hundredth time? That's probably information that's already on your website.

Why this hurts: Every minute on routine questions takes away from high-value customer relationships and business development.

The solution: A VA can handle first-level support, answer common questions, and send complex issues to you.

Time you get back: 5-7 hours per week for strategic customer relationship building.

Administrative Tasks and Data Entry

This includes updating spreadsheets, entering contact information, and processing routine paperwork. It feels productive, but it keeps you from work that only you can do.

Why this hurts: While you're updating databases, you're not networking, innovating, or leading your team.

The solution: VAs are excellent at systematic, detail-focused work. They can organize your systems better than you ever could.

Time you get back: 4-6 hours per week for activities that directly help your bottom line.

Social Media Management

This means creating posts, responding to comments, and scheduling content. It's important for your business. But does it need your personal touch every single day? Not really.

Why this hurts: Social media takes a lot of time and pulls you away from strategy and business development.

The solution: A VA can maintain your brand voice, engage with your audience, and keep your presence active while you focus on bigger things.

Time you get back: 3-4 hours per week for strategic planning and networking.

The Numbers That Will Surprise You

Add it all up: You're spending 20-30 hours per week on tasks that don't directly grow your business. That's almost a full work week!

Think about having an extra 25 hours to focus on what you actually started your business to do.

What You're Probably Thinking

"What if they don't do it exactly like I would?"

Here's the thing: they probably won't do it exactly like you. They might do it better. They definitely won't worry about it at 9 PM on a Tuesday.

Picture this instead: You wake up to see that meetings are scheduled. Urgent emails are handled. Your day is ready for you to focus on strategy, client relationships, and growing your business.

That Tuesday at 9 PM? You're watching a movie or having dinner with your family. You know that everything's taken care of.

That's not a dream. That's what happens when you delegate the right things to the right people.

Get Your Time Back

If you're spending more time managing tasks than building your business, it's time for a change.

At Remote Bob, our VAs are trained to handle exactly these kinds of tasks. This lets you focus on what only you can do - lead your business and serve your best customers.

Ready to reclaim your time?

Want to chat about getting secure, reliable VA support? Book a call with us on this link or reach out on email customers@remotebob.co.uk.