Tools We Recommend For Business Owners

Running a business shouldn't feel like you're constantly juggling flaming torches while riding a unicycle. Yet here we are, trying to manage teams, create content, schedule meetings, and somehow keep track of a million passwords without losing our minds.

The good news? There are tools that can actually make your life easier without adding more complexity to your day. After working with hundreds of business owners, we've narrowed down the essentials that consistently deliver results without the learning curve nightmare.

Canva Pro: Design Magic for Non-Designers

Let's start with the obvious truth: not everyone went to art school, and that's perfectly fine. But in today's visual world, your business still needs to look professional.

What it does: Canva Pro transforms anyone into a capable designer. We're talking professional-looking graphics, social media posts, presentations, and marketing materials that don't scream "I made this in 2005."

Why we love it: The magic is in the simplicity. Pre-designed templates mean you're not starting from a blank canvas (the designer's worst nightmare). Plus, the Brand Kit feature keeps all your colors, fonts, and logos consistent across everything you create.

Your Instagram posts will stop looking like they were thrown together during your lunch break. Your presentations will actually impress clients. And you'll finally have graphics that match your business's professionalism.

Slack: Team Communication

Email chains are where productivity goes to die. You know the ones: 47 replies deep, half the team forgot to "reply all," and somehow the actual decision got buried somewhere between message 12 and 23.

What it does: Slack organizes your team conversations into channels, so marketing discussions stay in marketing, urgent matters get flagged properly, and casual Friday memes have their own space (as they should).

Why it's essential: Direct messages for quick questions, channels for project discussions, and integrations with practically every other tool you use. Plus, the search function actually works, so you can find that important decision from three weeks ago.

Your team can communicate in real-time without drowning in email notifications. Remote work suddenly feels less scattered, and everyone stays in the loop without the constant "can you cc me on that?" requests.

Bonus: The thread feature means side conversations don't hijack the main discussion.

Calendly: Scheduling Meetings Without the Back-and-Forth

"What about Tuesday at 2pm?" "Actually, can we do Wednesday at 3pm?" "Wednesday doesn't work, how about Thursday at 1pm?" "Thursday's booked, what about Friday?"

Sound familiar? This email tennis match happens approximately 847 times per week in most businesses.

What it does: Calendly shows your available times, lets clients pick what works for them, and automatically blocks off the time in your calendar. Meeting scheduled, confirmation sent, calendar invite created, all without you lifting a finger.

Why you need it: Time is money, and the back-and-forth scheduling dance is expensive. Your clients get the convenience of booking when it suits them, and you get your life back.

No more double-bookings, no more "I thought we said 2pm," and no more spending 20 minutes to schedule a 30-minute call. The system handles time zones automatically too, which is basically magic if you work with clients globally.

LastPass: Password Management for Teams

Let's have an uncomfortable conversation about your current password situation. If you're still using "password123" for half your accounts or keeping a sticky note with logins on your monitor, we need to talk.

What it does: LastPass stores all your passwords securely, generates strong passwords for new accounts, and shares team passwords safely. One master password unlocks everything else.

Security reality check: Data breaches happen. Weak passwords get hacked. Shared passwords sent over email or Slack create vulnerabilities. LastPass eliminates these risks while making your life infinitely easier.

Team benefits: Your VA can access the social media accounts they need without you sharing passwords via text message. Your team can log into tools without constantly asking for credentials. Everyone uses strong, unique passwords without having to remember them.

Later: Social Media Scheduling Made Simple

Social media consistency is crucial for business growth, but posting in real-time is a productivity killer. Nothing ruins a deep work session like stopping to post that perfectly timed Tuesday motivation quote.

What it does: Later lets you plan, schedule, and publish content across Instagram, Facebook, Twitter, LinkedIn, and Pinterest from one dashboard. Batch your content creation, set it, and forget it.

Why it's brilliant: Create a week's worth of content in one focused session, then let Later handle the posting while you focus on running your business. The visual calendar shows you exactly what's going live when.

Content strategy bonus: See your entire social media strategy laid out visually. Spot gaps, maintain consistent branding, and ensure your content mix stays balanced without the constant mental load of "what should I post today?"

Track what's working, what's not, and adjust your strategy based on actual data instead of guessing.

Each one eliminates a specific type of business friction that quietly eats away at your productivity and sanity.

Ready to hand this off to someone who enjoys organizing systems?

Book a free consultation call with us and let's talk about how a VA can transform these tools into your business's secret weapon. We'll help you figure out exactly which tasks to delegate and match you with someone who gets excited about making your business run smoother.

Book a call with us on this link or reach out on email customers@remotebob.co.uk.

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